Save time and make your recruitment round more efficient

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Knowing where to start and who should be involved in your next recruitment round is critical to its success. A crucial phase of recruitment is the interview. Scribing services are generally used in this phase of government recruitment processes. However, it is not always clear what scribing is or what a scribe does.  

If you are asked to organise a scribe for your manager or head of department, but aren’t sure where to start, we can help. 

So, what is scribing?  

Scribing is commonly referred to as the essential note taking of an interview. These notes generally consist of a summary of panel and candidate commentary throughout the interview as well as the post panel discussions. These notes then get formatted into what is referred to as a panel report or a SAC report (Selection Committee Report).

However, scribes are often involved with more than simply taking notes. Whilst you can hire scribes solely for the task of capturing interview notes, scribes can be utilised for:

  • Scheduling interviews
  • Shortlisting candidates
  • Assisting the panel with interview questions
  • Organising written assessments for candidates per each department’s guidelines
  • Organising one-way video interviews and providing an assessment to the panel
  • Providing feedback to unsuccessful candidates via emails or eRecruit
  • Completing a comparative assessment
  • Providing advice and guidance to the panel
  • Sitting as individual panel members
  • Conducting referee reports
  • Developing Selection Committee Reports and preparing these for systems such as eRecruit.
  • Working with the panel to help them achieve the best outcomes for the process.

The benefits of using a scribe 

Involving a scribe in your hiring round has many benefits and can even assist in improving your overall process. 

A stand-in panel member 

If you find you are short-staffed, or a panel member suddenly becomes unavailable, experienced scribes can step-in as a panel member, providing expert advice and guidance as required.  

Save time and hire resources 

Scribes can help to remove the workload from the time-consuming tasks of scheduling interviews and referee reports. Contacting individual candidates and managing the back and forth can take up the unnecessary and often unavailable resources of your team. By utilising a scribe, you can save on time and resources by outsourcing your recruitment admin tasks. 

Quality reports

Scribes provide succinct and informative reports that can assist your panel in making final decisions for your recruitment process. The interview notes captured throughout the process can be tailored to your specific department’s reporting requirements. 

Efficient and expert advice

Including a scribe in your process means you can guarantee the efficiency of your process. An experienced scribe is equipped to not only make note taking and reporting highly efficient but can draw on their experience to offer expert advice and contribute to panel deliberations. 

Capital Recruit scribing services

Capital Recruit has scribes across Australia, available in each capital city.

Our scribes are qualified and experienced within the Australian Public Service and ACT Government processes and hold security clearances up to an NV1.

At Capital Recruit, we offer:

  • Assistance with Bulk Recruitment Processes
  • End to end management of recruitment services
  • Scheduling interviews and candidate care and management
  • Shortlisting Candidates
  • Assistance with referee reports
  • Scribes as stand-in panel members
  • Selection committee reports.
  • Recruitment support through eRecruit.

If you are looking for a scribe or wish to discuss more about the scribing services we offer at Capital Recruit, get in contact today on 02 6154 9309 or contact us below.


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Capital Recruit is based in Canberra, Australia

Our job vacancies are based across a number of States in Australia.

Currently we are working with clients who require Australian work rights to be in place prior to application and we do not have opportunities for sponsorship. For more information on Australian work rights, please visit

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